Executive Assistant (m/f/d)
- KLN Freight (Germany) GmbH
- FRA
- Presence / Mobile
- Office, administration, processing
Forward your career
We are looking for a Executive Assistent (m/f/d) in Raunheim as soon as possible.
What we offer:
- A positive corporate culture where team spirit and cooperation truly matter
- After initial training: up to 50% remote work possible
- A fixed-term employment contract with flexible working hour models
- Working time account for flexible time management
- Plenty of creative freedom and independent tasks
- A clearly structured onboarding plan for an optimal start
- Fixed-term employment in a future-proof company with innovation and stability
- Free drinks and healthy snacks
- Modern working environment with excellent transport links
Your responsibilities:
- Project & Information Management
- Close and trust-based collaboration with the management team and key corporate functions
- Structured preparation of information, including minute-taking and the creation of sound decision-making materials in close coordination with relevant interfaces.
- Proactive identification of priorities and diligent follow-up on action items
- Support in creating presentations, conducting research, performing internal analyses, and assisting with special projects
- Executive Support
- Professional, forward-looking scheduling, as well as the preparation, coordination, and follow-up of internal and external meetings (e.g., video conferences, offsites, town halls)
- Confident prioritization of meeting requests based on a precise assessment of relevance and urgency
- Primary point of contact for internal and external stakeholders, maintaining a professional demeanor at all times
- Ensuring the Managing Director is optimally prepared, informed, and ready to operate at all times
- Travel, Event & Expense Management
- Coordination of domestic and international business travel in compliance with internal policies
- Organization and support of events and management formats
- Responsibility for the complete, accurate, and timely processing of expenses via the "Expensya" tool
Your profile:
- Several years of experience as an Executive Assistant or in a comparable role within a complex or international environment
- Excellent organizational, prioritization, and communication skills, along with confident stakeholder management
- High level of integrity, absolute discretion, and a very independent, structured way of working with a "hands-on" mentality
- Proficiency in German and English (verbal and written), as well as confident use of MS 365 and common collaboration and project management tools
- Resilient, flexible, and always composed when dealing with dynamic requirements
What else you should know:
Become part of a team that lives dynamism, collaboration, and diversity. As a signatory of the Charter of Diversity, we are actively committed to an open and appreciative environment!
Are you interested?
We look forward to receiving your application!
