Assistant - Poland

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KLN Logistics Group is a global 3PL service provider based in Hong Kong with an extensive network in Asia. The company's core competence lies in providing tailor-made logistics solutions for multinational corporations and international brands. KLN Logistics Group's customers benefit from optimized supply chains, reduced total costs, and improved response times to market changes. KLN Logistics Group currently operates in 59 countries and territories. With over 5.6 million square meters of logistics space worldwide, the logistics experts ensure maximum reliability and flexibility to successfully support their customers' expansion plans and sustainable growth.

We are seeking a highly organized and proactive Assistant to provide direct support to the Country Manager while also serving as a key interface with the Cluster HR department. This role combines classic administrative and office management tasks with broader responsibilities. The successful candidate will ensure smooth daily operations, manage office resources, and contribute to an efficient and collaborative work environment.

Key Responsibilities

Administrative Support to Country Manager
- Provide daily assistance including scheduling, correspondence, and preparation of documents
- Support coordination of internal and external meetings, visits, and events.
- Act as a trusted point of contact between the Country Manager and internal/external stakeholders

Office & Facility Management
- Oversee day-to-day office operations and ensure a professional work environment
- Manage procurement of supplies (e.g., stationery, gifts, business cards) and maintain vendor relationships
- Coordinate car rentals and ensure vehicle maintenance
- Manage booking and processing of overhead invoices

People Operations Support
- Serve as a local point of contact for the Cluster HR team, providing administrative support (scheduling interviews, managing the dispatch and return of employment contracts, assisting with personnel documentation)

Qualifications & Skills

Proven experience in an assistant, office management, or administrative role
Strong organizational skills with the ability to manage multiple priorities effectively
Excellent communication skills in Polish and English (written and verbal)
Proficiency in MS Office
High level of discretion, professionalism, and interpersonal sensitivity
Proactive mindset with strong problem-solving skills

What we offer

An attractive market-competitive salary package
A modern, hybrid working model that combines flexibility with team collaboration
A broad range of company benefits
Opportunities to grow within international environment and collaborate with senior management and cross-border teams
A dynamic, supportive, and inclusive workplace culture

Are you interested?

We look forward to receiving your cover letter, resume, and most recent job reference.